Improved Report Access and Greater Control of Approvals

As we near the end of the school year, we are continuing to improve Beehively in ways that better your experience. One of our goals is to provide a system that allows for easy access to the information you want, when you want it. With this focus, our updates this month consist of many details which we believe improve the Beehively experience.

Two key improvements we’d like to share are Term Specific Whole Class Reports and the Addition of the Auto-Approve setting to List emails. 

  • Term Specific Whole Class Reports We have found that teachers are generally looking for reports for the current term, however, occasionally reports for a previous term are needed. In the past, older reports could only be downloaded by a Beehively team member, but with this update we’ve added a term selection option to the Download Reports. This allows you to quickly access these reports for your whole class for any term in the current school year, regardless of the date. Select the term you desire, then click the report and your report will generate as usual.

term selection

  • Auto Approve Setting Added to List Emails – In the same way that each classroom/group has an email address that can be used to receive announcements, list email addresses allow community members to communicate without posting directly within Beehively. Schools often use these list emails to communicate with larger groups of families, who are not part of a particular class/group within Beehively. The Auto Approve setting allows you to decide whether or not emails sent to this address should be automatically distributed to list members. If the box is left unchecked, emails are subject to the approval process, ensuring only authorized messages reach your community.

List approval

Additional Updates

  • Commitments – We’ve updated the Commitments entry to allow for additional characters (e.g. dollar sign, commas).
  • Principal’s Messages – Principal messages have been reorganized to place the most recent messages first in the administrative view.
  • Feedback Page – Formatting on the feedback page has been improved to ensure ease of use.
  • Parent Gradebook View – We’ve updated the parent view to ensure they can easily access all of their students.
  • Report Card Comments – The formatting for Report Card comments was adjusted to remain consistent across web and pdf views.
  • Notification Settings – We’ve updated the email notification setting to also apply to welcome emails. When the school profile has “Email alerts to parents and students are turned: OFF” no emails will be sent to parent and student accounts, including new account welcome emails. This setting allows schools that are still in setup mode to add parents and students to Beehively and delay notification until Beehively is officially launched by the school.

Many of our updates come from client suggestions, and we are always interested to hear your ideas. If you have an improvement or feature suggestion, please share it with us at

School Showcase: Exploring the Spotlight

One of the things we love most about working with so many different schools is seeing the creative ways each school uses Beehively to connect with their community. The Spotlight feature contains such varied content from school to school, that we thought you might like to see what others are doing with it.

What is the Spotlight?

The Spotlight is a section on your school’s private Beehively homepage, as well as on each classroom, subject, and group page that is designed to share information in an easy to digest, visual manner. Schools often use the Spotlight section to highlight school or student achievements, post information about upcoming events, or share key learning standards or expectations.

What's a spotlight?

Student Learning Expectations

SJV Spotlight At St. John Vianney School in Rancho Cordova, First Grade Teacher and Assistant Principal Gloria Reali uses the Spotlight section to highlight Student Learning Expectations and the week’s spelling list.

The SLEs (Student Learning Expectations) are something we like to instill in all of our students; it is a priority. We say and discuss them daily. My hope is that parents will view them when they are in a prominent place to have a better idea of what we are doing in class. There is no searching for them in a newsletter. Same with the spelling words. New memos may come up during the week, but the spelling words are easily found since they stay in the Spotlight. Frequently, I also look for an image for the Spotlight reflecting what we are doing in religion. Since we are a Catholic school, it is important to have the whole family on board with what we are currently learning about.




Current Events

Current Events

St. James School in Davis finds that parents appreciate having the week’s events highlighted in the Spotlight feature. Having the current week’s event as the home page spotlight allows parents to access this information as soon as they log into Beehively, without any additional clicks. Technology instructor Charlottle Strutzel shares why her school uses the Spotlight section for Current Events:

We use the Spotlight for Current events because we can post what is happening at a glance on the home page. It is an easy way to get the information our to the community, and it is easy to change weekly.





We would like to thank St. John Vianney School and St. James School for allowing us to share their best practices. To learn more about using Spotlights, check out our Create a Spotlight guide.

If you would like to share the unique ways you’re using Beehively, please drop us a line at

Beehively Tips: Adding Next Year’s Students Now

Since registration for the next school year generally begins in January/February and continues through June, many schools ask us when they should enter these new families into Beehively. New families are in a state of limbo of sorts; becoming members of the school community, but not technically in any existing class. Adding new students to their class for the new year while the current year is ongoing presents some challenges, so we have a few recommendations to help you connect with your new families, while maintaining your current classrooms.

We recommend creating two new classrooms for new families: Incoming Kindergarteners and New Families. Using these two groups allows you to:

  • Enter families as they enroll rather than rushing to get them all entered over the summer.
  • Communicate with your new families in the same manner you’re used to for current families.
  • Train newly enrolled families to interact with your school’s Beehively pages.
  • Enroll new families in Beehively while maintaining your current class lists.
  • Engage your new families as welcome members of your school community.

Incoming Kindergarteners:

Since the bulk of new students are generally kindergarteners, we recommend using a single class to house these students. When adding new students to Beehively, select Incoming Kindergarteners as their primary classroom. This grouping allows you to send messages specific to incoming kindergarteners, and trains parents to seek information from your school’s Beehively pages. When we rollover your students at the end of the year, we will roll over this Incoming Kindergarteners class into Kindergarten.

Incoming Kinder Announcement

New Families:

New families from across the rest of the grade levels can be enrolled in a class called “New Families.” Since there are usually only a few new students in each class across first through eighth grades, they can be grouped together for new family communication. Information that applies to new families across grade levels can be sent through this page, and checking Beehively will become a natural activity for these new parents. At the end of the year, you can either provide us with the grade levels/classroom assignments for these students, or you can manually select their new classroom AFTER we have rolled over the rest of your student body.

New Families Announcement

For more information on setting up these two classes, see our Guide to Classroom Setup, and for help adding new families see our Add a Family guide.

And of course, we’re always here to help. Email our support team at or call us at (888) 851-4879.