Safe and Simple Data Backup with Google Drive

Keeping your data backed up is extremely important. With the stress of daily work, keeping your data backed up can be the last thing on your mind. It can be easy to tell yourself: ‘I’ll get to it eventually’. Unfortunately, that can mean waiting weeks or even months before you backup your files.

Fortunately, Google has provided us with an easy tool for backing up our data: Google Drive. Most people are already somewhat familiar with Drive on the web and use it to create new documents, spreadsheets, and presentations. However, many people don’t take full advantage of Drive’s capability to upload files directly from the computer. Here are a few easy steps to follow in order to upload your files to Drive:

  1. In your preferred web browser, navigate to drive.google.com
  2. If you are not already signed into Google click ‘Go to Google Drive’ where you will be prompted to enter your email and password.
  3. After signing in click on ‘New’ in the top left corner.
  4. Then, click on either ‘File Upload’ or ‘Folder Upload’. From the window that opens, choose the file or folder you want to upload to Drive; it’s that quick.

Screen Shot 2017-06-26 at 6.50.22 PM

If you’re like me, and regularly forget to backup files, Google provides a handy tool for automatic backup. To set this up, use the Drive desktop application for your computer or phone. You can start using the Drive App by following these instructions:

  1. In your preferred web browser, navigate to https://www.google.com/drive/download/
  2. Select ‘Download’ on the right side of the screen.
  3. Once the installer has downloaded, open it and follow the prompts for installation.
  4. Once the installer is finished, open the Drive App and enter your school email and password.
  5. This will create a Google Drive folder on your computer that will automatically sync any file or folder in it with Drive on the web.

Screen Shot 2017-06-26 at 6.52.48 PMNow all you have to do, is save all of your important documents to this folder and relax with the knowledge that your data is safe and secure.

Attract New Students with a Rejuvenated Website

School may be out, but that doesn’t mean your website should take a vacation too! Spiff up your website with our quick and easy tips. This list will help get your public presentation prepared for fall.

  • Swap out images you no longer need such as graduated students and outdated staff members. While you’re at it, check all of your other photos as well.
  • With the seasons, roles change too. Do you have an updated staff list posted yet?
  • Take down those banners and announcements that no longer pertain to the school year and put up the new, good stuff, like “New Gymnasium!” or “Updated Lunch Menu!”
  • Do you have a campus map easily accessible on your website? Encourage prospective families to take a tour and help new students find their classes.
  • Check that calendar, check it twice. An updated calendar makes students, staff, and parents feel extra nice to know you’re planning ahead
  • Are your school forms posted online? Digitize your forms for easier access and save a tree!
  • Last but not least, ADA compliance is a hot topic surrounding educational websites. Is your website compliant? Not sure? We can help with that and save you the trouble of finding out the hard way.

Remember, you can submit any website change requests to support@beehively.com or call 888.851.4879. We’re here M-F 8:30-5.

GSuite Spotlight: g(Math)

Have you ever tried to create a math worksheet on a computer? We have, and it’s far too complicated to get all the symbols the way you want them. Here at Beehively, we are always on the lookout for cool GSuite add-ons. One of our favorites makes typing mathematics simple! Creating your own math quizzes and worksheets has been a challenge since the computer was brought into the classroom. Using this amazing add-on, you can easily create custom math pages and Google Form quizzes with the numbers and symbols your students are accustomed to.

Creating your own math quizzes and worksheets has been a challenge since computers entered the classroom. Using this amazing add-on, you can easily create custom math pages and quizzes with the numbers, symbols, and graphs you (and your students) are accustomed to.

g(Math) supports four types of entries:

  • Math Expressions
  • Graphs
  • Statistical displays
  • Handwritten entries

 

Math Expressions

GSuite Spotlight- g(Math) Simple & Advanced Editors (1).jpg

 

Graphs

GSuite Spotlight- g(Math) Graphs.jpg

Statistical Displays

GSuite Spotlight- g(Math) Statistical Displays.jpg

Handwritten Entries

GSuite Spotlight- g(Math) Handwritten Entries.jpg

The charts, graphs, and equations you create can be used in any of the GSuite applications. In addition, g(math) is also available for forms. This allows you to quickly and easily create online assessments for your students.

If you’re looking for more tips on using g(math), or are wondering how to insert a specific type of expression, support materials are available here.

We hope you enjoy using g(Math) and explore more add-ons! We will continue to share our favorites with you. If you find one you think you might want to use and are concerned about its safety or authenticity, just let us know and we will check it out for you.

As always, let us know if you have any questions. We can be reached by email at support@beehively.com, text at(530) 883-8835, or phone at (888) 851-4879.