Beehively Summer Update: Settings That Are Even Easier to Use!

We’re having a busy summer here at Beehively. Along with all of the updates you have already heard about, we are making our software, even more, user friendly.

We have redesigned the subject edit page so that it lays out all of the information more clearly. The page now has tabs that clearly divide the different information you are used to. If you don’t see what you are looking for, let us know as we may have renamed it.

You can also edit multiple subjects at once! This means that you can change what your parents can see for all of your subjects without clicking into each one individually. You can find this screen by clicking on Grades/Reports in the Admin menu.Gradebook, classroom report, and report legend settings have been moved to a more easily accessible location. They are the settings you are used to, but can now be found in the Reporting section of the Administration Menu.

The homework notification system has also been updated. You can now set your homework assignment with the date it will be assigned and the date that it is due. This allows you to tell the system when to send out the notification emails for each assignment. To send a notification on the assignment date, make sure you check “notify parents by email”.

For our wonderful Admin users, the School Profile page received a makeover this summer! All the options that were on this page before are still there along with a new option! You can now control what items show up in homepage feeds (i.e. Announcements, Calendar events, Spotlights, principal’s messages… )

We hope you’re having a great summer. Keep checking in for more Beehively updates.

As always, let us know if you have any questions by email support@beehively.com or calling (888) 851-4879. You can also leave a comment here!

Content Filtering 101!

Here at Beehively, we work with your school to help ensure your students are safe online. With the online world today’s students live in, it is important to filter their access to the web during school hours. Here is a summary of how Beehively can help your school filter inappropriate content.

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Did you know? You have multiple options to block inappropriate images and other content even when using a free device management system or older devices.

  • Encourage students to use a safe search engine such as KidzSearch. This type of search engine is highly filtered, preventing students from accidentally running across inappropriate content.
  • Enforce Login to Chrome browser and block access to other browsers. The Chrome browser allows administration to set safe search on student profiles and monitor student activity.
  • If your iPads are older and cannot run the latest operating systems, filtering content will be very difficult. The latest operating systems support more options for filtering and monitoring student usage.

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For additional options and features, you can expand filtering with paid filtering services.

  • At Beehively, we are constantly researching and adjusting our recommendations for paid content filtering to take advantage of the most complete and “safe” system.  We are always willing to work with schools on their individual needs. If you are interested in more information regarding additional paid filtering services, please let us know.
  • Like all solutions, content filtering is not a 100% fail-safe and cannot replace the diligence and support of teachers in the classroom. Some of these options do restrict content that your teachers may want to access.

Beehively Summer Update: New Tools and Features for Admin Users

We have built a few more tools for admin users to have more control of announcements, searches, and users.

Announcements

First, announcements now have a timestamped history. You can see who created, edited, and approved each announcement just by clicking on its title from the Admin > Announcements page.

Second, Admin users now have the ability to view and reactivate deleted users. The deleted users page will look like this showing when they were deleted with the option to edit, bringing you to a page that allows you to approve and activate the user.

deleted

Approve and Activate

Approve

Database Tools

The new and improved search function allows administrators to query the database. This means that you can ask the system questions like, “Which users do not have addresses” in a query format and the system will generate a list that can then be downloaded. You can also save a search if you use it frequently.

A few of the most exciting query options include: first name, last name, homeroom, approval status, and birthday. Each of these can be queried in a number of ways. For a full list of query options, click here. To watch a quick video of the process, click here. We will update the list as new query options become available. Let us know if you have a request!

We heard your requests, so we created a whole new report! The new report is an Emergency Report. It generates a two sided sheet for each student that includes all of their emergency contact information, medical information, and releases for easy access and filing hard copies. This report can be downloaded from the directory.
Emergency Contact Report

We also added a new option to the announcement editor. You can now choose which types of users receive notification emails for any particular announcement. Just add any types of users in the box shown below.

Announcement

These announcements behave in the same manner on the Beehively homepage. If you are posting announcements that should only be seen by a certain group of people, please continue to use the group or class pages.

In addition to all these fun updates, you can also look forward to an all new look for Beehively announcement emails. We thought they could use a make-over, we hope you like it!

Do you have questions about our updates? Do you have requests for future updates? Let us know and keep your eyes out for more updates soon!

Happy Summer!

App Alert! A Digital Library of Epic Proportions

Do you struggle to find the perfect book to engage a student and jumpstart their love for reading? Do you want to expand your classroom library? Look no further than Epic!, the app that gives educators and librarians unparalleled access to ebooks and educational videos…for free!

Epic! is the largest digital library in the world for children 12 and under. Their digital shelves are stocked with over 25,000 resources including fiction and nonfiction books, videos, and read aloud books. New books are added to the database weekly to keep it updated and relevant. This giant library can be accessed anywhere using your iPad, iPhone, Android device, or any computer!

The app’s impressive library aims to expand how educators can incorporate reading into their classrooms. To reach this goal, they make it quick and simple to sign up. Watch this video for a quick overview of how to create an account. If you’re ready to start without that introduction, then jump right in!

Once you create your account, you can add your students and start reading. Epic! also provides you with the tools to track student progress using reading logs. The app is easy to use as you can browse by content type (books, read to me, and videos) and narrow your search results through filters such as fiction, nonfiction, age, and AR or Lexile levels.

We strongly encourage our elementary school teachers and librarians to explore the magic of this free digital library to enrich the classroom and push every student’s reading to the next level.

Happy reading!

Safe and Simple Data Backup with Google Drive

Keeping your data backed up is extremely important. With the stress of daily work, keeping your data backed up can be the last thing on your mind. It can be easy to tell yourself: ‘I’ll get to it eventually’. Unfortunately, that can mean waiting weeks or even months before you backup your files.

Fortunately, Google has provided us with an easy tool for backing up our data: Google Drive. Most people are already somewhat familiar with Drive on the web and use it to create new documents, spreadsheets, and presentations. However, many people don’t take full advantage of Drive’s capability to upload files directly from the computer. Here are a few easy steps to follow in order to upload your files to Drive:

  1. In your preferred web browser, navigate to drive.google.com
  2. If you are not already signed into Google click ‘Go to Google Drive’ where you will be prompted to enter your email and password.
  3. After signing in click on ‘New’ in the top left corner.
  4. Then, click on either ‘File Upload’ or ‘Folder Upload’. From the window that opens, choose the file or folder you want to upload to Drive; it’s that quick.

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If you’re like me, and regularly forget to backup files, Google provides a handy tool for automatic backup. To set this up, use the Drive desktop application for your computer or phone. You can start using the Drive App by following these instructions:

  1. In your preferred web browser, navigate to https://www.google.com/drive/download/
  2. Select ‘Download’ on the right side of the screen.
  3. Once the installer has downloaded, open it and follow the prompts for installation.
  4. Once the installer is finished, open the Drive App and enter your school email and password.
  5. This will create a Google Drive folder on your computer that will automatically sync any file or folder in it with Drive on the web.

Screen Shot 2017-06-26 at 6.52.48 PMNow all you have to do, is save all of your important documents to this folder and relax with the knowledge that your data is safe and secure.

Attract New Students with a Rejuvenated Website

School may be out, but that doesn’t mean your website should take a vacation too! Spiff up your website with our quick and easy tips. This list will help get your public presentation prepared for fall.

  • Swap out images you no longer need such as graduated students and outdated staff members. While you’re at it, check all of your other photos as well.
  • With the seasons, roles change too. Do you have an updated staff list posted yet?
  • Take down those banners and announcements that no longer pertain to the school year and put up the new, good stuff, like “New Gymnasium!” or “Updated Lunch Menu!”
  • Do you have a campus map easily accessible on your website? Encourage prospective families to take a tour and help new students find their classes.
  • Check that calendar, check it twice. An updated calendar makes students, staff, and parents feel extra nice to know you’re planning ahead
  • Are your school forms posted online? Digitize your forms for easier access and save a tree!
  • Last but not least, ADA compliance is a hot topic surrounding educational websites. Is your website compliant? Not sure? We can help with that and save you the trouble of finding out the hard way.

Remember, you can submit any website change requests to support@beehively.com or call 888.851.4879. We’re here M-F 8:30-5.

GSuite Spotlight: g(Math)

Have you ever tried to create a math worksheet on a computer? We have, and it’s far too complicated to get all the symbols the way you want them. Here at Beehively, we are always on the lookout for cool GSuite add-ons. One of our favorites makes typing mathematics simple! Creating your own math quizzes and worksheets has been a challenge since the computer was brought into the classroom. Using this amazing add-on, you can easily create custom math pages and Google Form quizzes with the numbers and symbols your students are accustomed to.

Creating your own math quizzes and worksheets has been a challenge since computers entered the classroom. Using this amazing add-on, you can easily create custom math pages and quizzes with the numbers, symbols, and graphs you (and your students) are accustomed to.

g(Math) supports four types of entries:

  • Math Expressions
  • Graphs
  • Statistical displays
  • Handwritten entries

 

Math Expressions

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Graphs

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Statistical Displays

GSuite Spotlight- g(Math) Statistical Displays.jpg

Handwritten Entries

GSuite Spotlight- g(Math) Handwritten Entries.jpg

The charts, graphs, and equations you create can be used in any of the GSuite applications. In addition, g(math) is also available for forms. This allows you to quickly and easily create online assessments for your students.

If you’re looking for more tips on using g(math), or are wondering how to insert a specific type of expression, support materials are available here.

We hope you enjoy using g(Math) and explore more add-ons! We will continue to share our favorites with you. If you find one you think you might want to use and are concerned about its safety or authenticity, just let us know and we will check it out for you.

As always, let us know if you have any questions. We can be reached by email at support@beehively.com, text at(530) 883-8835, or phone at (888) 851-4879.